Upload Data to Intellectus From Qualtrics


Uploading Survey Data

Here we will show you how to do upload data to Intellectus from Qualtrics.

There are three steps to follow when creating a new project by uploading data from Qualtrics:

  1. Downloading the data
  2. Preparing the data
  3. Uploading the data

Downloading the Data

Intellectus allows users to import data from various types of saved files, including comma-separated (.CSV), Excel (.XLSX), SPSS (.SAV), Statistical Analysis Software (SAS), and Stata (.DTA).

The image shows the 5 data types supported by Intellectus.

Qualtrics allows users to export data in a variety of formats. Although Intellectus Statistics accepts a few of these, we suggest downloading your data as either an Excel (XLSX) file or a Comma Separated Value (CSV) file. For simplicity, we will walk you through how to download, prep, and import your data using an Excel file.

To download your data from Qualtrics, follow the steps below:

Step 1: Under “Data & Analysis,” select the “Data” tab.

User is selecting the data tab with is within the data & analyses tab.

Step 2: Here you will find the option to “Export & Import” data. Selecting this prompts a dropdown with the option to “Export Data…”. If you cannot find this tab you may either (a) have a free account that does not allow data export, or (b) have an institution or work account and need to request permission from your brand administrator.

User is selecting the export option which is located inside the export & import menu.

Step 3: Select the type of file you would like to download. In this example, we will be using an Excel file. Once selected, click download at the bottom of the page.

The user has selected to download all fields and use choice text. The user is then clicking download.

Preparing the Data

Step 1: After downloading your file from Qualtrics, within your zip file you can open your saved data. If prompted, select “Enable Editing.”

User is disableing protected view in Microsoft Excel Sheets by selecting enable edting.

Step 2: To prepare your data for use in Intellectus Statistics, make sure your dataset is organized into columns with the variable names at the top and that all data pertaining to a single participant is entered into only their one corresponding row in the worksheet. You may notice that at the top of your Excel file there are a couple of extra rows above your data, one stating the question number and the other with the question itself. Delete these rows, and in their place add the variable names. Qualtrics also exports data with several extra columns. Only retain the columns that you wish to conduct analyses on and delete the rest.


The data  before cleaning it up. It contains extra columns and rows.


The data after cleaning. Only the necessary rows and columns are presnt.

Step 3: Save your changes.

Uploading the Data

Once you have the Excel file prepped, you can sign in to Intellectus Statistics. After logging in, follow the steps below to upload data to Intellectus from Qualtrics:

Step 1: Navigate to the “Projects” tab.

User is selecting the projects tab from the left most naviagtion bar in the intellectus statistics application.

Step 2: Click the “Upload a Data File” button in the “Create a Project” panel.

In the create a project panel of intellectus, the user is selecting the upload a data file button.

Step 3: Specify how you would like your file saved after downloading your data as Qualtrics supports multiple file types. Click the option that reflects your save file type.

The image shows the 5 data types supported by Intellectus.

Step 4: Click “Choose File” and find the file you would like to upload. After selecting the data file, click “Upload File.”

In the new project window, the user has already choosen the file that they would like to upload and is clicking upload file.

If you are having trouble uploading your file into Intellectus Statistics, check to make sure your document is not in “Protected View.” If your document is, you can open your save file and “Enable Editing.”

User is disableing protected view in Microsoft Excel Sheets by selecting enable edting.

Step 5: Intellectus will autodetect which level of measurement you used. If this is done incorrectly, or if you would like to change the measurement type, select the correct one from the drop-down underneath the heading “Level of Measurement.” Within this drop-down, you also have the option of managing your data. Here you can add, merge, and delete the levels of your variables.

In the levels of measurement window, all the variable names are listed on the left. For each variable there is a drop down on the right allowing the user to select the level of measurement and manage the variable.

Step 6: Click “Continue,” and then you are ready to start analyzing your data!

Want more information? Consider checking out these related posts:

What level of measurement should I choose for my analysis?

What do you mean by nominal, ordinal, and scale level variables?

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